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09 Craft Show Application
25TH Annual Dover Officers’ Spouses’ Craft Show
November 7, 2009
Delaware State Fairgrounds, Harrington, Delaware
Vendor Registration Sheet
Please PRINT or TYPE legibly:
Name: ______________________________________________________________________________________
Mailing Address: ______________________________________________________________________________
City, State, Zip Code: __________________________________________________________________________
Day Phone: __________________________________ Evening Phone: __________________________________
Business Name: ______________________________________________________________________________
Email Address: _______________________________________________________________________________
Website: ____________________________________________________________________________________
Did you attend our show last year? _________________ If so, what was your booth # _____________________
Are you requesting the same booth number this year? _____ (You must include your booth number. Although
every attempt is made to honor your request, we can make no guarantees.)
Mark all that apply:
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Cost
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X
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Application Fee
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$ 15.00
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$ 15.00
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10 X 10 (1 space)
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$ 140.00
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10 X 20 (2 spaces)
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$ 280.00
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10 X 30 (3 spaces)
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$ 420.00
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10 X 40 (4 spaces)
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$ 560.00
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Friday Night Set-up
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$ 10.00
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Electricity
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$25.00 X spaces
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Camping
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$20.00 X nights
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Late Fee (May 2 – Aug 31)
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$50
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Late Fee (Sep 1- Sep 31)
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$75
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Late Fee (Oct 1 – Oct 15)
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$100
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Total
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I have read and understand the General Information, Rules, and Fees Document for the 2009 Dover OSC Craft Show
and have enclosed all necessary documents, signatures, pictures, receipts, and payment by money order.
____________________________________________________________ ________________________
Vendor Signature Date
Mail all items to: Dover OSC Craft Show, P.O. Box 02069, Dover AFB, DE 19902-2069
JUDGING SHEET:
What type of Craft do you do (Pottery, Photography, Toy, Wearable, etc.)? __________________________________
Price Range of your crafts: ________________________________________________________________________
Please describe your craft below. Be specific about the process of creating your craft. This is extremely important to judging.
Do not include any identifying information such as your name. Use only the space provided.
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Please make sure that the following items are included in your application:
- Vendor Registration Sheet (signed)
- Judging Sheet
- Contract Signature Page (initialed and signed)
- Receipt or invoice (Photocopies ok)
- Photos unmarked and loose
- Money Order for non-refundable application and booth fees (Booth fees refundable if you are not accepted into the show).
25th annual Dover Officers’ Spouses’ Club Craft Show
Delaware State Fairgrounds, Harrington, DE
Saturday, November 7, 2009
P.O. Box 02069 ● Dover, DE 19902
(302) 677-6032
Contract
The Dover Officers’ Spouses’ Club is a non-profit, charitable organization promoting common good and general welfare,
civic betterment, social improvements and educational opportunities as a Type III private organization under AFI 34-233 in
accordance with IRS guidelines and federal, state, and local laws governing like civilian activities. The Dover Officers’
Spouses’ Club is not an official organization of the Dover AFB and does not conduct official Air Force business.
It is agreed and understood that the Vendor will indemnify the Officers’ Spouses’ Club and/or their assignees, and hold them
harmless from and against any and all claims, damages, actions, liabilities, and expenses in connection with the Dover
Officers’ Spouses’ Club Craft Show. This includes loss of life, personal injury, and/or damage to property arising from or out of
the occupancy or use by Vendor, of the premises or any part thereof, or any part of the Delaware State Fairground’s property
or occasioned wholly or in part by any act or omission of Vendor, its Agents, Contractors, or Employees. If for any reason the
show is cancelled, the Vendor will receive a refund for their space. The $15 application fee is nonrefundable. Once accepted
to the show, there will be no refunds for booth, electricity, or camping fees if the show is held. The Dover Officers’
Spouses’ Club of Dover Air Force Base reserves the right to remove any Vendor for cause.
REQUIREMENTS: Vendors must provide their own tables (no longer than 10’ in length) and chairs. Booth spaces measure 10’
in length and 10’ in width. Vendors are responsible for keeping their area neat, clean and hazard-free. No displays or products
will be allowed in aisles or walkways. Pets are not allowed inside premises. All booths must be manned by persons 18 years
or older. Vendors must provide insulated 3-pronged extension cords (with grounds) if electricity is provided. Flames are not allowed
on displays. No smoking will be permitted inside premises. Vendors are required to stay until 4:00 PM. Due to limited
Vendor parking, Vendors may only park vehicles needed for loading and unloading in vendor lot and may not move vehicles until
after show. Parking for additional vehicles will be available in an adjacent lot. Take-down and closure will begin after 4:00 p.m.
and must be completed by 7:00 p.m. Vendors who BEGIN take-down prior to 4 pm will not be accepted to next year’s show.
FRIDAY Evening Set-up: Check-In for Friday evening set up begins at 3:00 pm. You must be pre-registered and have paid the
$10 fee. Arrival and set-up time will be assigned to each Vendor based on space location and is non-negotiable.
Please plan to arrive at the Delaware State Fairgrounds approximately 20 – 30 minutes prior to your set up time.
(Please do not arrive earlier than this time.) You will be required to tell the personnel at the gate your booth number, vendor name, and set up time Friday evening set-up is AT YOUR OWN RISK. Although security guards will be hired, neither
the Delaware State Fairgrounds nor the Dover Officers’ Spouses’ Club will assume responsibility
for your property. In accordance with the agreement between the Dover Officers’ Spouses’ Club
and the Delaware State Fairgrounds for Friday set-up at 3:00 p.m., anyone who attempts to set-up
prior to 3:00 p.m. will be charged a $100.00 fine. This must be paid before you will be allowed to
participate in the Craft Show. If you fail to comply, you will forfeit your right to participate, and your booth fee will not be refunded.
SATURDAY SET-UP TIME: 5:00 AM to 8:00 AM. Arrival and set-up time will be assigned to each Vendor based on
space location and is non-negotiable. Please plan to arrive at the Delaware State Fairgrounds approximately 20 – 30 minutes
prior to your set up time. (Please do not arrive earlier than this time.) You will be required to tell the personnel at the gate your booth
number, vendor name, and set up time. Help will be provided for unloading of vehicles during designated arrival time on Saturday
only. Vendors who do not arrive during designated arrival time must unload their own vehicle from the parking lot.
Each Vendor will set up their space(s) and display(s).
ENTRIES: All crafts offered for sale must be handmade, with a minimum of 50% of the craftsmanship being executed by
the Vendor selling the craft. Specifically excluded are any items derived from kit work, or wholesale or commercially purchased
products. We reserve the right to remove misrepresented merchandise.
PLEASE SIGN AND RETURN THE ATTACHED PAGE. ALL ITEMS MUST BE RECEIVED BY MAY 01, 2009 OR LATE FEES
MAY APPLY.
25th Annual Dover Officers’ Spouses’ Club Craft Show
Delaware State Fairgrounds, Harrington, DE
Saturday, November 7, 2009
P.O. Box 02069 ● Dover, DE 19902
(302) 677-6032
Signature Page
Initial each item below.
________ I/we understand that once accepted to the DOSC Craft Show that all fees paid become
non-refundable.
________ I/we understand that a minimum of 50% of each item sold must be hand-crafted by the vendor
and that the vendor must be present at the show.
________ I/we understand that products and displays will not be permitted outside the marked booth area.
________ I/we understand that booths and displays must remain up and in place until 4 pm.
________ I/we understand that set-up times are non-negotiable and that I/we may be required to unload
or vehicles from the parking lot.
________ I/we understand that a fine of $100 will be assessed for anyone who begins set-up prior to
their assigned time without the express consent of the DOSC.
I/we have read the attached Dover Officers’ Spouses’ Club Craft Show Contract and agree to abide by
the rules and stipulations as set forth by the Dover Officers’ Spouses’ Club.
____________________________________
Signature Date
Printed Name
____________________________________ ______________________________
Business Name Name Appearing in Signage
Please return to:
OSC Craft Show Committee
P.O. Box 02069
Dover AFB, DE 19902
If you have any questions regarding the Craft Show, please email us at DOSCCraftShow@msn.com or call (302) 677-6032. Our office is unmanned, so please leave a message on our answering machine and a volunteer will return your call as soon as possible.
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